Frequently Asked Questions About the TML Annual Conference and Exhibition

When and where is the TML Annual Conference?

The in person TML Annual Conference and Exhibition will take place October 14-16 at the Gaylord Texan Resort & Convention Center. The center is located at 1501 Gaylord Trail, Grapevine, TX 76051.

What is the attendee cancellation policy for the conference registration?

September 22 is the cancellation deadline for registration refunds. If you are registered and cannot attend, we encourage you to send a substitute.

Important Note: Canceling your conference registration does not automatically cancel your hotel reservation. You must cancel your hotel reservation separately.

When will the attendee registration desk be open?

Registration staff will be available at Attendee Registration located in the Exhibit Level (Level 1) for assistance during the following hours:

Tuesday, October 13
1:00-5:00 p.m.

Wednesday, October 14
7:30 a.m.-5:00 p.m.

Thursday, October 15
7:30 a.m.-5:00 p.m.

Friday, October 16
7:30-8:30 a.m.

What is included in the conference registration fee?

The attendee registration fee includes access to educational sessions, the exhibit hall grand opening, the exhibit hall, and the TML Health and Risk Pools’ Breakfast (separate ticketed event, no charge). Tickets for meal functions are not included.

A one-day registration option is available to anyone who would like to attend Wednesday, Thursday, or Friday activities only. The fee includes access to educational sessions and the exhibit hall on the day for which you registered. Tickets for meal functions are not included.

The spouse/guest registration fee includes admission to educational sessions, the exhibit hall grand opening, and the exhibit hall. Tickets for meal functions are not included. A city official or employee cannot register as a spouse/guest.

TML Guest Hospitality Suite

The TML Guest Hospitality Suite will be open Wednesday, October 14, and Thursday, October 15, from 9:00 a.m.-4:00 p.m.

Special Accommodations

If you require assistance of any kind, including dietary restrictions (such as allergies or sensitivities to particular ingredients), mobility, audio or visual aids, or other assistance, please contact TML at training@tml.org. Please note that individuals with special dietary needs will be responsible for the actual cost of the restricted meal if it exceeds the ticketed meal cost.


For those who need assistance, a limited number of motorized scooters will be available on a first-come, first-served basis. Please inquire about scooters at Attendee Registration. Scooters will only be available on a by-day basis and require an I.D.  Scooters must remain in the convention center and be turned in by the end of each day to charge them overnight.

Will speaker handouts be available?

Concurrent session handouts received by TML prior to the conference will be posted to the conference website and conference app as they are received.

Where should I park?

There are two parking garages at the Gaylord Texan.  One near the convention center and one on the hotel side.  Self-parking is $22/day.  Valet parking is $42/day. Overnight parking includes in/out privileges; daily parking does not include in/out privileges.

Are there other transportation options?

You bet! Grapevine offers multiple transportation options to get around easily including shuttles, taxis, and local transportation service. For more information, visit https://www.grapevinetexasusa.com/plan/transportation/.

Can I earn TMLI credits for attending the conference?

If you are an elected city official participating in the TMLI program, you can earn Continuing Education Units (CEUs) for attending the TML Annual Conference and Exhibition. CEU forms will be available on the handouts page of the conference website. If you have questions about the TMLI program, please email tmli@tml.org or call 512-231-7400.


Resolutions for consideration by TML member cities at the TML Business Meeting on Wednesday, October 14, will be available on the TML website well in advance of the meeting.

In accordance with the TML Constitution, no resolution shall be eligible to be considered at the Business Meeting unless: (1) the same has been submitted at least 45 full calendar days prior to the first day of the Annual Conference; or (2) there is a two-thirds vote of the cities represented at the business meeting in favor of suspending the timely submission rule.

TML Business Meeting

The TML Business Meeting will take place at 3:30 p.m. on Wednesday, October 14.

Where is first aid located?

If you need medical attention, please go to Attendee Registration for help, or ask a TML staff member to contact a first aid representative for you.